Complaining when you do not receive your draft or final plan on time (model letter)

Download a copy of the Complaining when you do not receive your draft or final plan on time (model letter), or use the text below.

Template Letter: Complaining when the local authority does not send out the draft / final EHC plan in time 

All of the parts of this letter in bold will need to be changed or deleted so that they are relevant to your situation. 


[Your address and contact details] 

[Area SEN Manager] 


And by email to: [insert email address] 


Dear [Sir or Madam]

[Child or young person’s name], DoB [date of birth]: Failure to send [draft / final] EHC plan 

I am writing [as the parent of the above child / on behalf of the above young person] who has recently undergone an EHC needs assessment. The request for an EHC needs assessment was made on [date]. On [date], the local authority decided they would issue an EHC plan. 

Under Regulation 13(2) of the Special Educational Needs and Disability Regulations 2014 you are required to send out a copy of the finalised EHC plan as soon as practicable, but in any event, within 20 weeks of the local authority receiving the request for a EHC needs assessment. None of the exceptions contained in Regulation 10(4)(a) to (d) apply to my case. 

[If you have not yet received a draft EHC plan, then say:] 

[In order for you to comply with the time limits for allowing the [parent/young person] to make representations on the content of the draft EHC plan, and then consulting with any proposed [school / college] before this 20 week deadline, you would need to send out the draft EHC plan within 14 weeks of the date the assessment was requested. This date has now passed, meaning that you risk breaching your legal obligations under Regulation 13(2).] 

[If you have received a draft EHC plan and given the LA your comments, but then have not received a final EHC plan, then say:] 

[I am sorry to have to inform you that you are in breach of this legal duty on the grounds that more than 20 weeks has passed since the request was made and I have still not received the finalised EHC Plan.] 

Please send a copy of the [draft / final] EHC Plan as soon as possible, but in any event within 5 working days of receiving this letter. 

I look forward to hearing from you and trust that it will not be necessary to take this matter further. 

Yours faithfully, 

[Your name] 

[Or if on behalf of a young person:] 

[Your name] on behalf of [name of young person] 

Taken from IPSEA’s website