Making a request for an EHC needs assessment (template letter)

Download a copy of the Making a request for an EHC needs assessment (template letter), or use the text below.

Template Letter: Requesting an EHC needs assessment  

All of the parts of this letter in bold will need to be changed or deleted so that they are relevant to your situation.  


[Your address and contact details  

including email, contact numbers  

and full address 

Learners-Single Point of Access (L-SPA) care of: 

By email to:


Dear Learners-Single Point of Access,  

[Child or young person’s name], DoB [date of birth]: Request for EHC needs assessment [if this is concerning a young person then you may wish to include their contact details] 

I am writing [as the parent of the above child / on behalf of the above young person] to request an assessment of their Education, Health and Social Care needs under section 36(1) of the Children and Families Act 2014.  

[Child / young person’s name] currently attends [name of school/college/nursery or is out of school/college].  

I understand that the test that the LA must apply in considering this request is contained in section 36(8) of the Children and Families Act 2014 and has two parts.  

Part one of the test is that the child or young person has or may have special educational needs.   

[Delete the paragraphs below which are not applicable:]  

[Child / young person’s name] has already been identified as having special educational needs by [name of school / college]. They identified them as:  

[List the SEN already identified by school/college and provide any supporting evidence – for example reports from school/college or professionals. You can also add any other needs that you think your child has which have not yet been identified by your school/college. 


I feel that [child / young person’s name] has or may have special educational needs because:  

[List the reasons why you feel your child has SEN and any evidence you have to support what you are saying – for example school reports, evidence of exclusions, and letters from any medical or other experts. 

Part two of the test is that it may be necessary for special educational provision to be made for the child/young person through the issuing of an EHC plan.  

My reasons for believing that [child / young person’s name] may need an EHC plan are:  

[List any reasons you have which show why you think that an EHC plan may be needed to support the child or young person in education or training. If you can, it would be helpful to provide evidence that the school may not be be able to provide the support the child or young person needs out of their own resources. Examples include a need for specialist teaching, individual support beyond what the school can provide, therapies from external specialists, or specialist equipment. Evidence could include reports from professionals or the school/college recommending particular support, and/or evidence that the child or young person is not making progress despite the school or college putting interventions in place.]  

The two-part test outlined above is the only test to be applied under the law. I understand that it would be unlawful for a local authority to apply a higher threshold for accessing an EHC needs assessment. Furthermore, this legal test is different to that which must be applied in the decision about whether or not to issue an EHC plan. [I / We] believe that the local authority should carry out an EHC needs assessment to determine the full extent of [child / young person’s name]‘s needs.  

I understand that you are required by law to reply to this request within six weeks, and that if you refuse [I / young person’s name] will be able to appeal to the First Tier Tribunal (Special Educational Needs and Disability).  

[Please see the attached information that maybe useful]. 

Please confirm receipt of this letter on the date it is received as I will be counting this as day 1 of the EHCP process.  

Yours faithfully,  

[Your name]  

[Or if on behalf of a young person:]  

[Your name] on behalf of [name of young person]  

Adapted from IPSEA’s website

Other details that maybe useful to include and these are the details that will be asked for: 

Current setting name and address:   
Previous setting name and address:   
Current Year group:  Placed out of year:             Yes       No 
Anyone else with parental responsibility:   
Professionals involved:  List the names and titles of any professionals that have been involved. You may wish to send COPIES of any reports you feel will support your application. Advisory Teacher:  
Educational Psychologist (EP):   
Medical specialist:  
Social Worker:  
Family Support Worker:  
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